Introducing RAG Agentic Coach

We just launched RAG Agentic Coach in open beta. It’s a new AI-powered feature that continuously monitors all of your onboarding projects, assigns real-time risk scores (Red, Amber, Green), and generates contextual mitigation plans for at-risk implementations.

This solves a problem that scales with your implementations: you can track individual projects manually, but you can’t see risk patterns across 10+ concurrent implementations until it’s too late. RAG Agentic Coach gives you forward-looking intelligence across your entire onboarding program simultaneously.

Here’s what this looks like for you: instead of waiting for projects to self-report problems in weekly status updates, you get continuous risk detection that spots the early warning signs—declining stakeholder engagement, velocity slowdowns, missed milestone patterns—before they become escalations. Then, you get a step-by-step plan for mitigating those risks at a project level so you can turn red projects into green ones. 

How RAG Agentic Coach Works

Real-time risk scoring across your portfolio

Every project gets continuously analyzed and assigned a risk score:

• Red = Critical risks requiring immediate intervention. Missed milestones piling up, communication breakdowns, resource constraints. These are your drop-everything priorities.
• Amber = Early warning signs. Not critical yet, but patterns suggest problems if left unaddressed. Declining stakeholder engagement, tasks consistently slipping, project velocity slowing compared to similar implementations.
• Green = On track. Healthy patterns, good momentum, stakeholders engaged.

You’re not waiting for projects to self-report status. The system detects risk patterns based on what’s actually happening in the data. You see amber signals before they become red emergencies.

Contextual mitigation plans

When the system flags a project as at-risk, it generates a specific action plan based on that project’s context. A red project with stakeholder misalignment gets different guidance than one with technical blockers. An amber project drifting on timeline gets different recommendations than one with communication gaps.

Pattern recognition at scale

The real power emerges when you apply this across your entire portfolio simultaneously. You start seeing patterns that were invisible before:

• Certain customer segments consistently hit amber in week four
• Specific product configurations create predictable technical blockers
• Particular integration partners always slow the timeline
• Certain implementation phases have systemic risk factors

These patterns were always there. You just didn’t have infrastructure to surface them across dozens of concurrent projects. Now you do.

What This Unlocks for Implementation Teams

1. Prioritize based on actual risk, not volume

Your senior implementation managers focus on red projects needing expert attention. Standard resources handle amber projects with clear mitigation plans. Green projects run on autopilot. You’re allocating attention where it actually matters.

2. Build early warning systems for common failure modes

When projects with certain characteristics consistently go amber at predictable points, you can intervene proactively before they even hit that stage. You’re moving from reactive to predictive.

3. Scale intervention capacity without scaling headcount

When you can triage 40 projects with the same attention to detail you used to give 15, you’ve fundamentally changed your operating leverage. The bottleneck was never your team’s capability—it was the limits of manual attention. RAG Agentic Coach removes that constraint.

4. Build institutional knowledge systematically

Track which mitigation plans produce results. Double down on high-performing interventions. Adjust ones that don’t work in your context. You’re learning at scale instead of through individual project post-mortems.

Playbooks for Using RAG Agentic Coach

Weekly triage workflow

Check RAG scores on Monday mornings. Scan for changes from week to week. Projects that shifted from green to amber or amber to red are immediate priorities.

Open flagged projects, and review the risk score and mitigation plan. Your decision: execute the plan today, schedule it for this week, or escalate to senior leadership. The diagnostic work is already done.

Weekly pattern analysis

Pull up your highest-risk projects and look for patterns. Are certain phases consistently problematic? Do specific customer types stall at predictable points? Use this intelligence to refine your standard implementation methodology.

When the system recommends escalation or additional resources, treat it as time-sensitive. These are inflection points where small interventions can make an out-sized difference. 

Calibration over time

Track which mitigation plans work best in your environment. Some will prove more effective than others depending on your product, customer base, team structure.

Getting Started with the Open Beta

RAG Agentic Coach is available in open beta now. You get 30 days to test it in your environment.

For existing customers: 

• To opt in: Reply to the announcement email or reach out to your CSM.
• To activate: An Admin from your organization navigates to Company Settings and toggles the RAG Agentic Coach feature “On” in your GUIDE 2.0 environment. It’s operational across your full project portfolio immediately.

The feature integrates into your existing workflow. You’re still running stakeholder calls, weekly syncs, project reviews. You’re just operating with forward-looking intelligence that manual tracking can’t match.

For new customers: See it live. Book a demo with an onboarding expert to get tailored recommendations on how it fits into your implementation program.