How to Manage Project Time

By Shawn Stinson
Jan 24, 2022
Hands put the yellow sticky notes on the cartolina

Sometimes, projects run behind. That’s okay as long as you know why. What’s dangerous is when projects run behind and you’re not sure why. It can take a lot of organization and dedication to manually track where all the time goes in a project. Here’s how you can best manage project time.


Why Would You Want To Manage Project Time?

Timesheets are a common concept for the average employee. It keeps track of your hours, which helps you plan ahead for vacation days and helps you and your superiors look back on your progress. 

So, why would you want to manage project time? What you measure can help you analyze where you can save time. 


Important Data to Measure

Of course, the big thing you want to measure is how long projects take. All projects are different, but categorize them by type if you can. Whether it’s by industry, company size, department, etc. This will help you see if bottlenecks relate to these divisions. 

Measure how long it takes for someone to get back to you when you need something. Everyone works differently and responds to different requests. Some people are good at responding to email and others are better at a simple text or notification. Others might need a simple reminder. This is important to measure because it can help you consider investing in a notification or reminder software for tasks. The last thing you need to be doing is trying to get everyone engaged on a project—it’s the #1 cause of project failure. And sometimes, reaching out to others can be a big time-waster for projects. 


Find Similarities in Your Projects

Find similarities within the process of your projects and measure how long it takes to get them done. Are there tasks that are similar? Milestones? Measure how long these take. 

You know your projects best, so how you measure and by what time span is up to you. If you’re unsure, I would start with days. For tasks that take an average of one day to complete, you can get really technical and measure by hour. 

Managing project time is all about finding a common denominator. Your goal in accounting for time is to see if there’s a bottleneck that can be reduced or resolved. This will make projects run faster, increase engagement, and may even increase revenue.


Next, read about how to keep clients engaged

Shawn Stinson
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